GCE45 GS32 Amendments to Section A.6 for December 2025

1. What is the issue? Why is it important?

Currently, section A.6.2 calls for draft minutes to be posted. In practice, most councils post minutes only after approval. Draft minutes are often prepared shortly before approval and posting them twice adds to administrative work without clear benefit. A review of regional council and community of faith websites indicates that this is the common practice. It is therefore proposed to revise the wording to reflect current practice and streamline processes, ensuring timely posting while reducing unnecessary administrative steps

2. How might the General Council Sub-Executive respond to the issue? 

The General Secretary recommends the following changes to section A.6., which are marked in red below. next budget cycle based on the actual financial results from 2026, as well as any updated assumptions and policies.

A.6.2 Distribution of Minutes 
The council is responsible for promptly distributing the draft minutes of meetings  of the council, its executive, its sub-executive, and commissions to all members. Once the minutes of a meeting have been approved, or approved in draft form by its executive, or a summary of decisions made at the meeting has been prepared, they are posted on the council’s website or as otherwise determined by the council as soon as possible  of the council by posting them on the council’s website or as otherwise determined by the council.
A.6.3- delete 
A.6.5- delete 
A.6.4 will now be A.6.3